When you purchase a ‘domain’ (e.g. www.bestfuneralcelebrant.co.uk) you will get one or more email addresses included. You can choose what these are. Most of the time one will be enough.
They might include:
- They can look more professional (e.g. than email@example.com or firstname.lastname@example.org)
- It can help you to separate your personal life and work life and to have and keep better boundaries
- It may help towards a better SEO (search engine optimisation – i.e. google ranking)
We can set these up for you.
Checking your emails
- Go online to your ‘web emails’ (we’ll provide you with a link when we set up your website)
- Enter your email address and password (we’ll provide you with an initial password)
- You will then see a familiar screen with Inbox, Drafts and other folders as well as a list of your emails.
- From here you can read all your messages, reply etc. as normal
Managing more than one email address
You may have you own personal email address as well as this work one (and perhaps more besides).
If you’d rather not check all your accounts separately, you can set up ‘automatic forwarding’ for one or more email accounts to any one main email address.
For example, any email sent to email@example.com could automatically get forwarded to firstname.lastname@example.org
So Fiona only has to check her gmail account regularly.
If you do this, you should be aware of the following issues when you send emails out:
- People will see which email account you have sent from (not ideal if Fiona sends a work related email from her gmail account)
- Replies will normally go back to that same account (so if Fiona sends from gmail, replies will come back into gmail – and no record of that email in her work email account).
- Sent emails are usually kept (in the Sent folder). So, if Fiona sends a work email from her gmail account, there won’t be a sent email in her work account
Of course, you can always go to your work email account and send a message from there.
Note that it is possible in some systems (gmail, Outlook) to send an email that appears to come from a different account. This deals with issues 1 and 2, but not 3.
This does involve a small degree of technical awareness but many of you may feel comfortable doing this or can get a local IT person to help you.
- Click the gear in the top right
- Select Settings.
- Click the Accounts and Import tab.
- Under Send mail as, click Add another email address.
- In the ‘Email address’ field, enter your name and alternate email address you own.
- Enter the SMTP server (e.g. smtp.domain.com), your username on that domain, and your password for that account. You may also need to adjust your port setting or SSL setting (talk to your other ISP if you need this information).
- Click Add account >>
- Open your other account and either click the link in the message Gmail sent or enter the confirmation code in the Accounts and Import section of your Gmail settings.
- If Gmail sent a verification email and you didn’t receive it, try checking your Spam or Bulk Mail folders for a message from email@example.com to see if the email ended up in there.